Commercial contribution system in GRÜN VEWA

Commercial processes inthe member administration

GRÜN VEWA7 is the ERP software for Member organizations and supports all commercial processes in the Membership management: From the generation of open items and invoice printing, to payment and dunning. Especially in the contribution system, different payers can be defined, for example if a parent pays a child's membership fee.

Contribution regulations in the VEWA membership administration

In GRÜN VEWA7 can map your organization's contribution structure. Regardless of whether you want to manage personal members or company memberships – we already offer extensive options for defining contributions from the standard model.

The options range from the simple deposit of any amount of funding, different levels of basic contributions (e.g. for family members) with any number of additional sector contributions or company contributions depending on freely definable criteria, such as the number of employees in the company, number of objects or payrolls.

Contribution determination and allocation in VEWA’s commercial processes

Any number of membership fees defined in the fee regulations can be assigned to a member. A convenient workflow is available for this purpose, which, if required, enables a new member to be created, including the creation of a welcome letter.

In the GRÜN VEWA7 integrated fee determination function optimally supports the employees of your organization even with complex calculations of membership fees. The contribution assessment and the subsequent preparation of the contribution invoices are based on the contribution allocation.

Contribution assessment in VEWA

The contribution assessment takes place in GRÜN VEWA7 audit-proof in a spool logic. A contribution spool of this type provides various control functions, such as a log of the contributions to be billed and a preview of the contribution invoices generated.

After checking and, if necessary, correction, the contribution invoices including the generation of claims against the member can be generated from the spool - VEWA also supports deviating debtors here, e.g. in the case of membership of minors or gift membership.

GRÜN In the standard model, VEWA7 supports various forms of accounting, for example a sub-annual calculation of membership fees when joining in the current calendar year, a calendar year or multi-year fee collection or the calculation of one-off fees and allocations. Contributions can also be staggered or determined and billed in a complex manner based on reported data such as annual sales, number of members or employees and any other freely definable criteria.

Billing and dunning in member administration

Contribution bills can be made from GRÜN VEWA7 can be generated automatically, both as an annual invoice run once a year and for individual members when they join.

For example, depending on your organization's wishes, invoices can only be sent to members who pay by bank transfer. For direct debit collectors, on the other hand, the sending of invoices can be automatically suppressed.

VEWA also supports a three-stage dunning system with dunning preparation lists, etc.

Electronic payment transactions in commercial processes

Incoming contribution payments can be made via the in GRÜN VEWA7 integrated electronic payment transactions are recorded automatically as far as possible. In addition to the SEPA direct debit for participation fees, the so-called 'electronic account statement' is a tool for automatically reading and booking your bank's electronic account statement. Of course, an incoming payment can also be booked manually in individual cases.

VEWA specifically supports member organizations in booking partial payments or overpayments - either as an advance payment for upcoming contribution periods or as a voluntary donation. This can then be duly acknowledged directly from VEWA in accordance with the requirements of the Ministry of Finance.

Interfaces to financial accounting

In the standard model of GRÜN VEWA has an integrated financial accounting interface. This includes the financial accounting from Diamant Software, FibuNet and DATEV as well as Lexware, Sage or SAP FI.

Other financial accounting can also be set up due to the flexibility of the VEWA interface. Talk to us about this simply.

Customer platform for customers and interested parties

Customer platform we offer all customers and interested parties free access to exclusive Video Tutorials and Product innovations on. In short videos with audio, we show you the functions of our software solutions. The documentation, Best Cast examples and software versions can also be accessed here. The customer platform also serves as a ticket system for VEWA customers.

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